Physicians and their employees in private medical practices are now required to wear photo identification badges according to new interim regulations published in the PA Bulletin on Dec. 10, 2011.
The Pennsylvania Medical Society (PAMED) has developed an easy-to-use template that meets all of the requirements outlined in the interim regulations. If you plan to have your badges professionally printed, use these guidelines to make sure your badge vendor is meeting the requirements outlined in the interim regulations.
Here are the basics of the interim regulations, including the answers to many questions the Pennsylvania Medical Society (PAMED) has been receiving from physicians.
To whom do the interim regulations apply and when?
Effective Dec. 10, 2011:
- Private practice physicians and their employees that provide direct care to patients
- Employees who deliver direct care outside of a health care facility (e.g., home health agencies)
June 2015—Employees of health care facilities, including hospitals
What information must be included on an ID badge?
An employee’s photo ID badge must include the following information:
- A recent photograph of the employee updated at least every four years
- The employee’s full name
- The employee’s title—The only titles included in the interim regulations are physician, registered nurse, and licensed practical nurse. All other titles will be determined by DOH before the final regulations are published. However, the interim regulations apply to all individuals who work directly with patients, not just the three above-mentioned titles. Employees are to use the title to which they are licensed or certified by.
- The name of the employee’s health care facility or employment agency
What if an employee refuses to get their photo taken for religious reasons?
A health care facility, health care provider, employment agency, or physician’s private practice may allow an employee to wear an identification badge without a photo if it would violate the employee’s religious beliefs to have a photo taken. In this instance, the employee must sign a notarized statement and wear an identification badge containing all of the above information, without the photo, in addition to the employee’s height and eye color.
In certain cases, can the employee’s last name be omitted or concealed?
Yes. The last name of the employee may be omitted or concealed when delivering direct care to a patient who exhibits symptoms of irrationality or violence.
Read the FAQs. If you are a PAMED member and have additional questions about the interim regulations, please contact PAMED's division of practice economics and payer relations, at (800) 228-7823, ext. 2644.
DOH doesn’t plan to start investigation or enforcement actions while facilities and individuals are working towards complying with the regulations.
The law aims to minimize patient confusion. A survey conducted by the
American Medical Association confirmed that while patients are in favor
of a physician-led health care team, they remain confused about the
levels of education and training of health care providers.